Asking someone to serve as your professional reference is one of the most important yet anxiety-inducing steps in career advancement. A well-crafted reference request email shows respect for the person's time, provides them with the context they need to advocate effectively on your behalf, and strengthens the professional relationship regardless of the outcome. Whether you are approaching a former manager, a university professor, a colleague, or a client, the way you ask matters as much as who you ask. This guide provides ten professional templates covering every common reference request scenario, along with expert guidance on timing, follow-up etiquette, and how to make the process as easy as possible for your references.
Who to Ask for a Reference
Choosing the right references is a strategic decision that requires more thought than most people give it. The strongest reference list includes a mix of perspectives that collectively paint a complete picture of your professional capabilities.
The Ideal Reference Mix
Former direct managers carry the most weight with prospective employers because they can speak authoritatively about your day-to-day performance, growth trajectory, and reliability. A manager who supervised you for at least one year provides the most credible testimony.
Senior colleagues or team leads who worked alongside you on significant projects can speak to your collaborative skills, technical abilities, and work ethic in ways that a manager sometimes cannot.
Clients or external partners offer a unique perspective on your professionalism, communication skills, and ability to deliver results. This is particularly valuable for client-facing roles or consulting positions.
Professors or academic advisors are essential for recent graduates and anyone applying to graduate programs. Choose professors who know your work specifically, not just those who taught large lecture courses you attended.
Mentors and industry contacts can speak to your character, potential, and professional development in a broader context. These references are especially useful for career changers or those entering a new field.
Who NOT to Ask
Family members and close personal friends should never serve as professional references unless the position specifically requests character references and even then, they carry minimal weight.
Managers you had a contentious relationship with are risky choices. Even if the relationship ended amicably, underlying tension can surface in subtle ways during a reference check.
People who barely remember you cannot provide specific, convincing testimony. If you have to explain in detail who you are before making the request, that person is not the right reference.
Your current manager should generally be avoided unless your job search is known and supported, as this could jeopardize your current position.
When to Ask for a Reference
The Best Timing
The ideal time to ask depends on your situation:
During an active job search: Ask at the beginning of your search, before any employer requests references. This gives your references time to prepare and ensures you are not scrambling at the last minute.
For graduate school applications: Ask four to six weeks before the first deadline. Professors receive dozens of reference requests during application season and will give more thoughtful responses when they have adequate time.
For professional awards or certifications: Ask as soon as you know you will be applying, typically three to four weeks in advance.
Proactively, even when you are not searching: After a successful project, promotion, or other career milestone, it is smart to ask if someone would be willing to serve as a reference in the future. This "banking" approach means you always have references ready when you need them.
The Worst Timing
Avoid requesting references during your contact's busiest period, such as fiscal year-end for finance professionals, publication deadlines for academics, or major product launches for tech professionals. Also avoid Mondays and Fridays when email inboxes are typically most crowded. Mid-week, mid-morning emails have the highest open and response rates.
How to Provide Context to Your References
The difference between a good reference and a great one often comes down to preparation. Make your reference's job easy by providing thorough context.
The Reference Briefing Package
Consider sending the following materials along with or shortly after your request:
Your updated resume or CV so they can see your current experience and accomplishments in context.
The job description or program details for what you are applying to, with the most relevant qualifications highlighted.
Specific talking points you would appreciate them emphasizing, such as particular projects, skills, or qualities that align with the opportunity.
A brief reminder of your working relationship including dates, projects, and notable accomplishments during your time together. Do not assume they remember everything, especially if significant time has passed.
Logistical details such as deadlines, whether they will be contacted by phone or email, and any forms they may need to complete.
Template 1 -- Requesting a Reference from a Former Manager
This is the most common and highest-impact reference request. Former managers carry significant credibility with prospective employers.
The Template
Subject: Reference Request -- [Your Name], Former [Your Title] on Your Team
Dear [Manager's Name],
I hope this message finds you well. I think of our time working together at [company name] often and have continued to apply the [skills/lessons] I developed under your leadership.
I am writing because I am currently exploring new opportunities in [field/industry/type of role], and I would be honored if you would be willing to serve as a professional reference on my behalf. Specifically, I am pursuing [a position at Company X / roles in the field of Y / a career transition into Z].
During my time on your team from [start date] to [end date], I am particularly proud of [specific accomplishment, e.g., leading the product launch that increased revenue by 30%] and [another accomplishment, e.g., building the new client onboarding process]. I believe your perspective on my work during that period would carry significant weight.
To make this as easy as possible for you, I have attached my current resume and a brief summary of the role I am pursuing. I would also be happy to send over specific talking points or any other materials that would be helpful.
If you are able to serve as a reference, please let me know, and I will share additional details including expected timelines and how you might be contacted.
If your schedule does not allow for this, I completely understand and appreciate you letting me know.
Thank you for your time and for the mentorship you provided during my years at [company name].
Warm regards, [Your Name] [Phone number] [LinkedIn profile URL]
Why This Template Works
It opens with a genuine connection to your shared history, makes the specific ask clearly, references concrete accomplishments that jog the manager's memory, offers to do the preparation work, and provides a graceful exit if they cannot participate.
Template 2 -- Requesting a Reference from a Professor
Academic references follow different conventions than professional ones. Professors expect more formal communication and appreciate detailed context about the program you are applying to.
The Template
Subject: Reference Request for [Program/Scholarship Name] -- [Your Name], [Course/Year]
Dear Professor [Last Name],
I hope you are having a good semester. I was a student in your [course name] class during [semester and year], where I [specific detail about your participation, such as completed the research project on X, presented on Y, earned an A in the course].
I am writing to ask if you would be willing to write a letter of recommendation on my behalf for [specific program, school, or scholarship]. The application deadline is [date], and I would need the letter submitted by [date if different].
I am applying to this program because [brief explanation of your goals and why this program fits]. I believe your perspective on my [analytical abilities, research skills, academic performance, etc.] would strengthen my application significantly.
To assist you in writing the letter, I have attached:
- My current resume/CV
- A copy of the [paper/project] I completed in your course
- The program description and any specific prompts the recommendation should address
- A summary of my key accomplishments since taking your course
The recommendation can be submitted through [online portal / email to admissions@university.edu / mailed to the following address]. I am happy to provide any additional information or meet to discuss my application if that would be helpful.
I understand you receive many recommendation requests, and I truly appreciate you considering mine. If your workload does not permit you to write a strong letter at this time, I respect that entirely.
Thank you for your time and for the impact your teaching has had on my academic trajectory.
Sincerely, [Your Full Name] [Student ID if applicable] [Email] [Phone]
Why This Template Works
Professors may teach hundreds of students. The specific details about your course, semester, and work immediately place you in their memory. Providing all submission logistics and supporting materials shows respect for their time and increases the likelihood of a detailed, positive letter.
Template 3 -- Requesting a Reference from a Colleague
Peer references are increasingly valued by employers because they reveal how you collaborate, communicate, and contribute to team dynamics.
The Template
Subject: Would You Be Willing to Be a Professional Reference?
Hi [Colleague's Name],
I hope you are doing well. I have always valued our working relationship and the way we collaborated on [specific project or ongoing work], so I wanted to reach out about something.
I am currently pursuing [new opportunity, promotion, or career change], and I am putting together a list of professional references. I would be grateful if you would be willing to serve as one of mine.
Given our work together on [project name], you have firsthand experience with my [specific skills such as project management, problem-solving, client communication, technical abilities]. I think your perspective would be particularly valuable because you can speak to [specific quality, such as how I collaborate under pressure, my approach to cross-functional teamwork, my technical contributions to the project].
The reference check would likely be a brief phone call or email from [company name or recruiter] sometime in the next [timeframe]. I would of course let you know in advance before sharing your contact information.
If you are comfortable with this, I will send you some background on the role and a few talking points that might be helpful. And please know that I would be happy to reciprocate anytime you need a reference.
No pressure at all if the timing does not work out.
Thanks so much, [Your Name]
Why This Template Works
The peer dynamic requires a more casual tone than a manager or professor request. This template strikes the right balance between professional and personable. Offering reciprocity is a natural element of peer relationships that strengthens the request.
Template 4 -- Requesting a Reference from a Client
Client references are powerful differentiators, especially for roles that involve account management, consulting, sales, or service delivery.
The Template
Subject: Professional Reference Request -- [Your Name]
Dear [Client's Name],
Thank you again for the opportunity to work with [client's company name] on [project or engagement]. Partnering with your team on [specific deliverable or outcome] remains one of the highlights of my career.
I am currently exploring a new opportunity in [field or role type], and I am reaching out to ask if you would be willing to serve as a professional reference. Your perspective on our working relationship would be particularly meaningful because [specific reason, such as the project required close collaboration, you worked together for an extended period, or the results were significant].
I want to be transparent: the reference would likely focus on areas like [communication, delivery quality, problem-solving, account management, or other relevant skills]. A reference check would probably involve a brief phone call or email from [hiring company or recruiter].
I completely understand if your company's policies or your personal preference make this difficult. Many organizations have restrictions on employees providing external references, and I respect whatever decision you make.
If you are willing and able, I would be happy to provide context about the role and any specific points that might be useful.
Thank you for considering this, and for the trust you placed in me throughout our work together.
Best regards, [Your Name] [Phone] [Email]
Why This Template Works
Client relationships have a different power dynamic than internal professional relationships. This template acknowledges potential corporate restrictions, frames the request respectfully, and reminds the client of positive outcomes without being presumptuous.
Template 5 -- Reminder to a Reference Who Has Not Responded
Sometimes references need a gentle nudge. This template follows up without being pushy.
The Template
Subject: Re: Reference Request -- Quick Follow-Up
Hi [Name],
I hope all is well. I wanted to follow up on my reference request from [date or timeframe, e.g., last Tuesday / about a week ago]. I understand you are busy, and I appreciate you considering it.
The timeline for this opportunity has [moved forward / remained on track], and the hiring team may reach out to references as early as [date]. If you are able to serve as a reference, I would love to send you a brief summary of the role and some helpful context.
If your schedule does not allow for this, I completely understand. A quick reply either way would help me finalize my reference list and plan accordingly.
Thank you again for your time.
Best, [Your Name]
Why This Template Works
It provides a legitimate reason for the follow-up by mentioning a timeline, gives the person an easy way to decline without guilt, and keeps the tone warm rather than demanding. One follow-up is appropriate. If there is still no response after this, assume the answer is no and move on.
Template 6 -- Thank You After a Reference Has Been Given
Always thank your references after they have been contacted. This closes the loop and maintains the relationship for future needs.
The Template
Subject: Thank You for Serving as My Reference
Dear [Name],
I wanted to reach out to let you know that [company/program] has completed their reference checks, and I truly appreciate you taking the time to speak on my behalf.
[If you got the offer: I am thrilled to share that I have been offered the position of [title] at [company]. Your reference was an important part of this outcome, and I am grateful for your support.]
[If still waiting: I have not heard back yet, but I wanted to thank you now for your time and effort. Regardless of the outcome, I am grateful you were willing to advocate for me.]
[If you did not get the offer: Although this particular opportunity did not work out, I valued having you as a reference and would appreciate being able to call on you again in the future if an appropriate opportunity arises.]
Your willingness to support my career means a great deal. Please do not hesitate to reach out if I can ever return the favor in any way.
With gratitude, [Your Name]
Why This Template Works
Thanking references is one of the most commonly neglected steps in the process. This template ensures your reference feels valued regardless of the outcome, which makes them more likely to support you again in the future.
Template 7 -- LinkedIn Recommendation Request
LinkedIn recommendations are public endorsements that live on your profile permanently. The request process is different from a traditional reference.
The Template
Subject: LinkedIn Recommendation Request
Hi [Name],
I hope things are going well for you. I have been updating my LinkedIn profile and focusing on better representing my experience and skills to my professional network.
I am reaching out to ask if you would be willing to write a brief LinkedIn recommendation for me. Given our work together at [company] on [project or in what capacity], your perspective would add real credibility to my profile.
If you are open to it, I would particularly appreciate it if you could touch on [one or two specific areas, such as my project management skills, my ability to build client relationships, or my technical leadership]. Of course, I welcome whatever you feel comfortable sharing.
I know writing recommendations can feel daunting, so please know that even a few sentences would be incredibly valuable. There is no rush on timing.
I would also be happy to write a recommendation for you on LinkedIn if you would find that useful. Just let me know.
Thank you for considering this.
Best, [Your Name]
Why This Template Works
LinkedIn recommendations are lower-stakes than formal references, and the template reflects that with its lighter tone. Suggesting specific areas to cover helps the person focus their recommendation and produces a more useful result. Offering to reciprocate is standard LinkedIn etiquette.
Template 8 -- Character Reference Request
Character references are typically needed for volunteer positions, community roles, legal matters, or positions of trust. They focus on personal qualities rather than professional skills.
The Template
Subject: Character Reference Request -- [Your Name]
Dear [Name],
I hope you are well. I am writing to ask if you would be willing to provide a character reference on my behalf.
I am [applying for a volunteer leadership position with / being considered for a role that requires / involved in a process that requires] a character reference from someone who can speak to my integrity, reliability, and personal values.
We have known each other for [duration] through [context, such as our neighborhood association, our children's school, our volunteer work at X, our community group]. During that time, you have seen me [specific examples of character-relevant behavior, such as organize community events, lead volunteer projects, support neighbors during difficult times, mentor young professionals].
The character reference would involve [a brief letter / a phone call / completing a form] and should focus on my [honesty, dependability, community involvement, leadership, or other relevant qualities].
I would be happy to provide any additional context about the specific requirements. If you are unable to do this, I completely understand and appreciate your consideration.
Thank you for being such an important part of my community.
Sincerely, [Your Name] [Phone]
Why This Template Works
Character references require a different approach because they are about who you are rather than what you do professionally. The template establishes the length and context of the relationship, provides specific examples the reference can draw from, and clearly explains what the reference should focus on.
Template 9 -- Graduate School Reference Request
Graduate school references are particularly important because admissions committees rely heavily on them. This template is designed for the specific expectations of academic applications.
The Template
Subject: Graduate School Reference Request -- [Your Name] for [Program Name]
Dear [Professor/Manager's Name],
I hope this message finds you well. I am excited to share that I am applying to [specific program] at [university/universities] for [enrollment term, e.g., Fall 2027].
I am writing to ask if you would be willing to write a strong letter of recommendation in support of my application. I am reaching out to you specifically because [specific reason, such as your mentorship during my research on X, your supervision of my work at Y, your expertise in the field I am pursuing].
About the program: [Program name] at [university] focuses on [brief description]. I am drawn to this program because [your specific interest and how it connects to your background]. The program values candidates who demonstrate [qualities from the program description], and I believe my experience with [specific experience] under your guidance speaks directly to these qualities.
What the recommendation should address: The program asks that recommenders speak to the applicant's [specific criteria from the application, such as research potential, analytical skills, leadership ability, intellectual curiosity]. Based on our work together, I would appreciate if you could highlight:
- [Specific project, paper, or accomplishment]
- [Relevant skill or quality you demonstrated]
- [Growth or development they witnessed]
Logistics:
- Application deadline: [date]
- Recommendation deadline: [date, if different]
- Submission method: [online portal with link / email to address / mailed to address]
- Number of programs: I am applying to [number] programs. [If multiple: Each program has its own submission portal. I can provide the full list if you are willing.]
I have attached my personal statement draft, CV, and transcripts for your reference. I am also available to meet in person or by video call to discuss my application in more detail.
Thank you for considering this request and for the significant role you have played in my academic development.
Respectfully, [Your Full Name] [Student ID] [Email] [Phone]
Why This Template Works
Graduate school references require the most preparation and context of any reference type. This template organizes the information logically, specifies exactly what the recommender should address, provides all logistical details, and supplies supporting documents. This comprehensive approach respects the recommender's time and leads to stronger letters.
Template 10 -- Employment Verification Request
Sometimes you need a former employer to verify your employment dates, title, and eligibility for rehire. This is different from a traditional reference.
The Template
Subject: Employment Verification Request -- [Your Full Name], Former [Title]
Dear [HR Contact / Former Manager's Name],
I hope this message finds you well. I am in the process of [applying for a new position / completing a background check / verifying employment history for a professional certification], and I would appreciate your assistance with a brief employment verification.
I was employed at [company name] as a [your title] from [start date] to [end date] in the [department] department, reporting to [manager's name].
The verification request will come from [verifying company/individual name] and will likely confirm the following:
- Dates of employment
- Job title held
- [If applicable: Eligibility for rehire]
If your company uses a third-party verification service such as [The Work Number, Equifax, or other known service], please let me know and I will direct the inquiry there instead.
Could you please let me know the best way to facilitate this? Specifically:
- Who should the verifying party contact?
- Is there a preferred method (phone, email, fax, online portal)?
- Are there any forms or authorizations I need to sign in advance?
I appreciate your help with this administrative matter and apologize for any inconvenience.
Thank you, [Your Full Name] [Phone] [Email] [Employee ID, if remembered]
Why This Template Works
Employment verification is typically handled by HR rather than individual managers, and the process is more procedural than personal. This template acknowledges that reality by asking about the correct process rather than requesting a personal favor. Including your employment details upfront speeds up the process.
Common Mistakes When Requesting References
Understanding what not to do is as important as knowing what to do. These mistakes can undermine your request or damage the relationship.
Mistake 1 -- Asking at the Last Minute
Sending a reference request with a 24-hour turnaround time communicates that you either did not plan ahead or that you consider their participation an afterthought. Rushed references are weaker references because the person has no time to prepare thoughtful responses. Even if they agree, resentment about the time pressure can subtly affect their enthusiasm.
Mistake 2 -- Failing to Provide Context
Asking someone to "be a reference" without telling them what the role is, what company it is for, or what skills to emphasize produces generic, unconvincing testimonials. Your reference is representing you to a stranger. Give them the information they need to do it well.
Mistake 3 -- Assuming Consent
Never list someone as a reference without asking first. Being contacted unexpectedly puts the person in an awkward position. They may be caught off guard, unprepared, or unwilling. Worse, they might say something unhelpful because they did not know what to emphasize. Always confirm willingness explicitly before sharing anyone's contact information.
Mistake 4 -- Asking Someone Who Cannot Speak Specifically About You
A CEO's name on your reference list looks impressive but means nothing if they cannot provide specific examples of your work. A direct supervisor who managed ten people including you is far more valuable than a senior executive who barely knows your name. Quality of testimony always trumps title of the reference.
Mistake 5 -- Not Preparing Your References for the Call
Even after someone agrees to be a reference, many candidates fail to follow up with the specific details about the role and what to highlight. Send a brief prep email a day or two before the expected contact that includes the job title, company name, key qualifications, and any specific questions they might be asked.
Mistake 6 -- Overusing the Same References
If you are applying to many positions, rotating your references prevents fatigue. Being contacted by five different employers in two weeks is burdensome, and the quality of the reference naturally declines with each repetition. Maintain a roster of at least five to six potential references so you can distribute the load.
Mistake 7 -- Not Reciprocating
If a former colleague serves as your reference and later asks you for the same favor, declining or ignoring the request damages the relationship. Professional reciprocity is expected, and failing to provide it when asked undermines future willingness to support you.
Crafting the Perfect Reference Request Subject Line
Your subject line determines whether your email is opened promptly or buried in a busy inbox. Here are guidelines for each scenario:
For former managers: "Reference Request -- [Your Name], Former [Title] on Your Team" -- This immediately identifies who you are and what you need.
For professors: "Reference Request for [Program] -- [Your Name], [Course/Year]" -- Including the course and year helps them place you immediately.
For colleagues: "Would You Be Willing to Be a Professional Reference?" -- Casual but clear, matching the peer dynamic.
For clients: "Professional Reference Request -- [Your Name]" -- Formal and straightforward.
For follow-ups: "Re: Reference Request -- Quick Follow-Up" -- Keeps the thread connected.
Avoid vague subject lines like "Quick Question" or "Favor to Ask" that do not communicate the purpose. Also avoid overly long subject lines that get truncated on mobile devices. Aim for clarity in under 60 characters.
How to Handle Difficult Reference Situations
When Your Best Reference Has Left Their Company
If your strongest potential reference has changed jobs or retired, they can still serve as a reference. Their testimony is about their personal experience working with you, not their current affiliation. Simply update their current title and contact information when providing references. Most employers care about the substance of the reference, not whether the person still works at the company where you overlapped.
When You Left a Job on Bad Terms
If your departure from a company was contentious, do not ask anyone from that organization who was involved in the conflict. Instead, identify colleagues from that period who were not part of the dispute and who witnessed your positive contributions. If no one from that employer is viable, a gap in your reference timeline is better than a lukewarm or negative reference.
When You Are a Career Changer
Career changers often worry that references from their previous industry are irrelevant. They are not. Transferable skills like leadership, communication, problem-solving, and reliability are valued in every field. When asking references from your previous career, provide extra context about the new role so they can frame their testimony around these transferable qualities.
When You Have Been Out of the Workforce
If you have taken time away from professional work for caregiving, health, education, or other reasons, you may need to reach further back for references. Supplement professional references with people who can speak to relevant volunteer work, freelance projects, or educational achievements during your time away.
Follow-Up Etiquette for Reference Requests
The Follow-Up Timeline
After sending your initial request: Wait five to seven business days before following up. People have busy schedules, and a premature follow-up can feel pushy.
After they agree to be a reference: Send a thank-you message immediately and provide all supporting materials within 24 hours.
Before they will be contacted: Give them a heads-up email one to two days before the expected contact. Include any last-minute details about the role or the person who will be reaching out.
After the reference has been given: Send a thank-you within 24 hours of learning the reference check occurred.
After you receive the outcome: Inform them of the result within a week, regardless of whether it was positive or negative.
How Many Times to Follow Up
One follow-up is standard. Two is the absolute maximum. If someone has not responded after two attempts, they are either too busy or not comfortable providing a reference. In either case, move on to another candidate. Continuing to follow up creates awkwardness and can damage the relationship.
What to Do When Someone Declines
Accept the decline graciously and without questions. A simple "Thank you for letting me know. I completely understand and appreciate your honesty" is the ideal response. Do not ask for reasons, do not try to change their mind, and do not let it affect your professional relationship. Someone declining a reference request is doing you a favor -- a reluctant reference is worse than no reference at all.
Building Your Reference Network Over Time
The best time to cultivate references is when you do not need them. Consider these long-term strategies:
Stay in touch with former managers and colleagues. A brief message every six to twelve months keeps the relationship warm. Share an article relevant to their interests, congratulate them on professional milestones, or simply check in.
Ask for feedback during your current role. When a manager or colleague gives you positive feedback, note it. These specific examples become the foundation of future reference conversations.
Offer to be a reference for others. Reciprocity builds strong professional networks. When you serve as a reference for someone else, they become a natural person to approach when you need one.
Diversify your reference pool. Maintain relationships with potential references across different companies, industries, and professional contexts. This ensures you always have appropriate references for any type of opportunity.
Document your accomplishments. Keep a running record of projects, results, and positive feedback. When you eventually ask for a reference, you can provide this documentation to help your reference recall specific details.
Final Thoughts
Requesting a reference is ultimately about asking someone to invest their credibility on your behalf. Approaching the request with respect, preparation, and gratitude shows that you value both the relationship and the trust they are placing in you. The templates in this guide give you a strong starting point for every common scenario, but always personalize them with genuine details from your unique relationship with each reference. The most compelling reference requests are the ones that feel authentic rather than formulaic. Take the time to make yours count, and always close the loop with sincere thanks regardless of the outcome.
Frequently Asked Questions
How far in advance should you ask someone for a reference?
You should ask for a reference at least two to three weeks before it will be needed, though more notice is always appreciated. This gives your reference time to prepare thoughtful responses and check their own schedule for potential phone calls or form submissions. For academic references, particularly graduate school applications, ask at least four to six weeks in advance because professors often receive dozens of simultaneous requests during application season. If you are actively job searching, ask early in the process rather than waiting until an employer requests references. Let your reference know approximately when they might be contacted and by whom. Rushing a reference request puts pressure on the person and may result in a less detailed or enthusiastic recommendation.
Is it appropriate to ask a colleague at your current job for a reference?
Yes, but proceed with caution and discretion. Asking a trusted colleague who you know can maintain confidentiality is perfectly acceptable, especially if they have directly observed your work quality. Choose someone who is not in a position where disclosing your job search could create a conflict of interest or reach your manager prematurely. Make it explicitly clear that your search is confidential. Former colleagues who have left the company are often a safer option as they have no workplace obligation that might conflict with your request. If you are concerned about discretion, you can ask the colleague to serve as a reference only if contacted, rather than providing a written letter that could be discovered.
What should you provide to someone you are asking for a reference?
Always make it easy for your reference by providing key materials. Include a copy of your updated resume, the job description or program details for what you are applying to, specific skills or accomplishments you would appreciate them highlighting, and a brief reminder of your working relationship and notable projects you completed together. If the reference involves a form or specific questions, share those in advance so they can prepare. Mention any relevant deadlines. Some people also find it helpful to receive bullet points about particular contributions you made during your time working together, as this refreshes their memory and ensures they emphasize the most relevant qualifications. The easier you make the process, the stronger the reference will be.